February 12, 2017
MoRivCC Meeting

The meeting was held in the MoRivCC office from 10:07 to 11:03 am.

Board Members (a quorum was present):  Michael Stacy, Gary Hildebrandt, John Clark, Madeleine Lightfoot, Pam Forbes, and Ron Penny.  Absent:  Mike Cooper, Vanessa Leitza, Darren Hellwege, and (until the end of meeting) Keith Fletcher.

Volunteers Present:  Bill Roe and Tony Lotven.   MoRivCC did not film the benefit at the Blue Note for Debra Hardin that took place around December of 2015, but Tony is gathering raw video of this event from Pat Holt and/or from CATV, as well as still photos from that evening.  These will be made into a compilation that Bill volunteered to sync.

Bill also said he is willing to work on the sampler CD mentioned at our last meeting, if others will help in choosing the songs .  He suggested that we select about 14 songs for this project.

Previous Meeting Minutes:  Madeleine has emailed January 8th minutes to board members.  Ron moved to approve, Pam seconded, and the minutes were approved.

Financial:  John has posted the latest financials to the website.  We had a bank balance of $3,674 at the end of January; current balance is $3,434.  John has sent the $150 for event space to the Boone County Historical Society.

Fundraising:  Log Boat Brewery and other businesses will be donating refreshments for our event next Sunday.

Website:  Madeleine reported that Mike Robertson has added the requested edit feature to the calendar.  There is currently nothing to report on the website design committee.

Madeleine is working through all the YouTube videos, adding each one as an individual link to the website.  Many of these videos do not have all the required information for MoRivCC’s standards of documentation.  At the very least, all uploads should include in the description the name of the performer, the name of the song, and the date of performance; the individual url is copied and pasted to the website link.  She is noting data errors on the website links and on a separate document that, when completed, she’ll post to Google Drive.  Volunteers will be needed to correct these errors.

(Not mentioned in the meeting but worth noting is that Gary will review the YouTube Protocol found in ‘other docs’ on the website to see if upload instructions are up to date, complete, and easy to follow by novices.  Madeleine will then add, as the last step, the easy procedure for adding that important individual link to the website at the same time one is on the uploaded song on YouTube.)

Cataloging:  Nothing new to report.

Technology:  Gary reported that Sony has quick-release tripods, good for the price, and he suggested buying one.  He hasn’t been able to find a local source, but there is a company in New York that offers price breaks to non-profit organizations.

Michael Stacy has a high-capacity battery for a camera that he is donating to MoRivCC.  Gary will test it, and if it works well, Michael will donate another.  (In the January 8th meeting, board approved up to $250 to purchase two batteries.)

Current Projects

Video Show #2:  February 19 at the Boone County Historical Society:  The event begins at 1:00 pm; set-up will begin at 11:30.  Kevin Walsh will emcee the event. We will have one camera to record. Vanessa is finishing the video.  Gary moved to approve up to $300 for refreshments for the event, John seconded, and the board approved.  Ron will remind Vanessa to post the event again on facebook, including a map to the venue.

Future Projects  

Video Show#3 at the Rocheport General Store:  nothing new to report.

“Playing the Past”:  nothing new to report.  

KOPN Collaborations:  Ron has been talking with David Owens on time frames.  He is finishing a demo today, featuring local artists.  Since this project will be ongoing, Ron will need volunteers to assist in selecting songs.

Scrappers at The Dome:  Ron is facilitating Paul Weber’s project that will be recorded live, retaining some ambient crowd noise.  A date has not yet been set.

Boonville Store:  Pam suggested talking with Doug Elley about renting space for an event at his store in Boonville, and has volunteered to do this.

New Business:  A few days ago, Mike Cooper sent out emails saying that MoRivCC has the opportunity to purchase five or more licenses for Vegas Studio Platinum version 14 for video-editing at a reduced rate of $40 each.  MoRivCC would make the purchase and each volunteer wishing to have one so that they can work at home would donate the $40 back to MoRivCC.  The editing packages also need to contain Sound Forge for audio editing and DVD Architect.  Although Mike asked whether these are included, reply email did not appear to answer this question.  

Several people, including four in the meeting today, have expressed interest in purchasing licenses, and Gary suggested it would be a good idea to have a second office computer for editing.  We will need to determine just how many to purchase.  Motion was made by Gary and amended with caveats by John that we purchase up to 15 licenses at $40 each for organizational use and for individuals who will opt-in by donating $40 if each package includes Sound Forge and DVD Architect.  Pam seconded the motion, and the board approved.

The meeting formally adjourned at 11:03 am.

Next Meeting:	Annual Board Meeting with Election of Officers
		Sunday, March 12, 2017 at 10:00 am in the MoRivCC office

02/16/17 ml
03/12/17 Board approved